University of Glasgow | Registry

Corporate Biography

Dates

1911 to date

Location of main offices

Glasgow, Scotland

Main function

Educational administration

History

The Registry was created in 1911 with the appointment of the first University Registrar. The post of Registrar had existed before this, but its sole responsibility was maintaining the register of members of the General Council, which had been created by the Universities (Scotland) Act of 1858.

Mandate

The Registry was responsible for the annual matriculation and enrolment of students and the maintenance of the records of all students and graduates of the University. It was also responsible for examination arrangements and publication of examination results, the distribution of grant and loan cheques, the collection of tuition fees, student financial aid, the organisation of graduation ceremonies and the compilation of class lists for revision by the teaching departments. Until 2002, it was also responsible for updating the General Council register of members.

Administrative structure

Between 1911 and 1922, the head of the Registry was the Registrar. In 1922, the post of Registrar was combined with the post of Assistant Secretary of Court and in 1944, it was combined with the post of Secretary of Court. The Registrar was, from this date, the head of administration in the University. The two posts were separated again in 1983 and the post of Registrar ceased to exist in 1996. The day to day administration of the Registry was henceforth undertaken by the head of Registry but the ultimate responsibility for the functions of the Registry rested with the Secretary of Court.

From 1991 to 2004, Registry was part of the Academic Support Division of the Central Administration Planning Unit. In January 2004, the University's administration was restructured, and Registry became part of the Academic Planning and Support Division of Administration, Information and Management Services.

Reference codes of collections created by the corporate body

GB 0248 GUA R

Rules or Conventions

Authority record created according to the National Council on ArchivesRules for the Construction of Personal, Place and Corporate Names (NCA Rules)1997 and International Council on Archives: Ad Hoc Committee on Descriptive StandardsInternational Standard Archival Authority Record for Corporate Bodies, Persons and Families (ISAAR) CPF1995.

Date of Creation

Corporate name authority record compiled for the GASHE project by Victoria Peters, research archivist, 16 April 2004.